Chelmsford Tutors (collectively referred to as “we” or “our” in this notice) collects personal data (which may include Special Category Personal Data) in order to provide tuition services to client and tutor and for the recruitment of tutors. You may provide us with your personal data via a telephone enquiry, online submission or email. This can include your name, email address, telephone number, postal address, student details and specific tuition requirements. Tutors may also provide us with date of birth, DBS documentation, identification and address documentation, qualifications, employment information, references and CVs. We process your personal data in accordance the General Data Protection Regulation (GDPR) and other related legislation. We will only use your personal data in accordance with this privacy statement. We may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We continually monitor our data protection policy in order to ensure that we maintain full compliance with data protection laws.
To process personal date we must identify and establish a legal basis for doing so and verify this with the regulations.
We process your personal data only for the legitimate reasons that we are entitled to by the nature of our business and in a way which you would expect to be reasonable in regard to the service that we provide. We use the data provided to us for allocating tutors to clients and providing a means for the agency to contact both tutors and clients.
We will also process personal data provided by tutor applicants with: referees from whom we may seek references, Essex County Council for the purposes of undertaking DBS checks, and the Disclosure and Barring Service.
We use data analytics to improve our website and internet marketing in maintaining and developing our business.
We put in place security measures to provide all reasonable means to protect your personal data and when required, destroy it in a safe and compliant way. However, the internet and email are not totally secure and consequently we cannot guarantee the security of data which you send to us by these means.
We will keep your personal data only for as long as is necessary for us to fulfil the purpose for which it was collected. We are legally required to keep certain types of data for set periods of time periods.
The GDPR provides you with rights to protect your personal data.
A right to be informed about the data that we process about you, a right to access your personal data, a right to rectify data held about you which is inaccurate or incomplete, a right to have your data deleted from our records, a right to restrict the processing of your personal data, a right to object to certain types of processing and the right to transfer your data to another organisation, a right to withdraw consent.
We are not able to delete information where we have a legal reason to keep it, to maintain our business purpose, or where the data is required to facilitate your contract with us.
You can exercise your rights by contacting us at firstname.lastname@example.org
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